Google Apps Tips: Gmail Tasks
Working with Gmail Tasks
Have you discovered Gmail Tasks yet? Tasks is a great way to keep organized and make sure you get those important items accomplished during the day. They’re also a great way to remember all the things you need to take on your camping trip or simply to create shopping lists!
You can access Gmail Tasks using the Tasks link located under labels and Contacts. Your task window displays in the lower right-hand corner of Google Mail.
Using Gmail Tasks
- Create individual tasks simply by clicking in the Tasks window and typing in the task information.
- Clicking Tab indents the task making it a ‘sub-task’ of the task above it.
- You can also create numerous task lists using the button in the lower right corner of the task window.
- And if you prefer, you can pop-out the Tasks window using the arrow key at the top of the Tasks window.
- Click Pop-in to minimize the Tasks window.
Clicking the > on a task allows you to add more detail and define a due date. When you define a due date for your task, the task then displays in Google Calendar.
Another cool thing about tasks is you can create new tasks directly from an email message using the ‘More Actions’ menu. You can accomplish the same thing by clicking Shift+T while viewing a message or by first selecting it in your Inbox and then clicking Shift+T.
After you create a task from an email message, a link displays in the task so you can easily access the message without having to search for it.
Gmail Tasks Keyboard Shortcuts
If you’re a keyboard shortcut person – tasks come with their own set of unique keyboard shortcuts!
|In Google Mail||Shift+T||Create a task based on the open message|
|G and then K||Open Tasks or shift the cursor from Google Mail to the Tasks window|
|In the Tasks Window||Tab||Indent selected task right to create ‘sub-tasks’|
|Shift+Tab||Move selected task left|
|Ctrl+Up arrow||Move selected task up|
|Ctrl+Down arrow||Move selected task down|
|Shift+Enter||Toggle between task and task details (add due dates and notes)|
|Escape (Esc)||Close the Tasks window|
|Shift+Esc||Shift the cursor from Tasks to Google Mail|