Business information manager Alan Moynihan says the RSPCA’s migration to G Suite was triggered by circumstances. “There was a lot of pressure to be more flexible and cost efficient. We found our legacy system was forcing us to say “no”, whereas we want to be saying “yes”, and our technical strategy is focused on using cloud-based solutions.
“It was a one in 15-year opportunity to look at what the business needed beyond email and focus was on solutions that could help the RSPCA take a big step forward. The Google solution allowed our systems to flex and suit the needs of the organisation. It’s fulfilled our short-term needs, and it’s also fully scalable.”
Alan added that another advantage of G Suite is its cost model. “Instead of a spikey, capital-intensive overhaul every seven years, the costs are predictable – they depend on how many user accounts or users you have.” What’s more, he says, there are no longer any barriers to sharing. “You can now share rather than send: collaboration is something we promote, and it’s a powerful feature. People can now work on one document together, and they’re starting to recognise how powerful G Suite is.”
The switch to Google was supported by their partner, Cloud Technology Solutions (CTS). Training was given to super users, and the organisation also invested in an e-learning package that employees could follow in “bite-sized” chunks as needed. The CTS migration tool was used to ensure mail, calendar and contacts data was successfully migrated into G Suite. The RSPCA has c150 people using BlackBerry devices, which will eventually be replaced by smartphones that allow them to use Google applications on the go, “Mobile, flexible access is key.”